Project Support Coordinator

2023-02-21 to 2023-03-07
Job Number
Work Type
Full Time
Closing Date
Job Description
Project Support Coordinator

Permanent fulltime, Auckland based.
Digital focus and in person events coordination.
Mental Health & Addictions Workforce professional learning & development.

The opportunity:
Are you a tech savvy and agile Project Support Coordinator, who is organised and calm, with an eye for detail? Do you have social media and website management skills or the ability to learn? Have you experience in coordinating in-person events, webinars and livestreaming?

Come and join our diverse and supportive team environment at Whāraurau! You will be part of a national team, to coordinate online and in-person events nationally, providing admin support and editing videos for social mediums. This is a great opportunity to work for a positive and passionate organisation, whilst gaining exposure to projects of national significance that genuinely make a difference.

Key responsibilities:

Ensure all events are communicated effectively with all stakeholders (presenters, panelists and professional mental health workforce).
Ensure all venues, online platforms and catering are booked within budget.
Coordinate events and troubleshoot IT issues, facilitate breakout rooms and host webinars.
Set up and support all events including pre and post activities.
Ensure venues and online platforms meet the requirements for attendees.
Arrange travel requirements for presenters.
Record and film events and obtain media consents.
Edit and upload filmed events to social mediums.
Process invoices for approval and payment.

Your skills and experience:

It is essential for you to hold:

Experience and ability to plan, coordinate, scope, communicate and support events.
Ability to problem solve issues around set up, on the day support and pre/post event coordination.
Proficiency with the Microsoft Office suite.
Experience and ability to use Premier Pro, Vimeo, InDesign and Canva to edit videos preferred.
Excellent interpersonal and communication skills to establish and develop professional relationships.
Strong knowledge of office procedures and administration to undertake tasks related to assigned projects.
High attention to detail.

Ideally you will also promote a positive understanding of child and adolescent mental health and wellbeing and ensure principles of Te Tiriti o Waitangi are supported and implemented in delivery of service. Confidence and competency in Te Reo Māori me ōnā tikanga and Māori environments would be an advantage.

You must also be highly adaptable as, with advanced notice, some travel and/or flexibility of when hours are worked for events, may be required for this role.

Only applicants with the right to work in New Zealand will be considered.

Who we are

Whāraurau works to improve the mental health and wellbeing of infants, children and youth and those who care for them by providing workforce development within the mental health and addiction sector in Aotearoa. Through UniServices, a not-for-profit company of the University of Auckland.

What we offer:

Great benefits, including 5 weeks annual leave, eye-testing & glasses subsidies, access to discounts on health insurance & gym memberships. We provide a culturally diverse team and supportive workplace with a blended approach to office and home-based work. We offer flexible working arrangements and are committed to your ongoing professional development.

Please submit your application by 5pm, 7 March 2023. Note we may interview prior to the close date.

Honoa te tangata ki te tangata, te tangata ki te taiao, te tangata ki te rangahau, rangahaua ki whai hua.

(Linking people to people, people to the world around us, people to research, research that brings ideas to life.)

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