Quality improvement tools | Check lists

Introduction

This page provides a concise overview of check sheets and check lists, detailing their purposes, applications, and examples for improving data collection and task management.

What is a check sheet?

A check sheet is a form used for quickly and easily recording data or identifying actions or requirements. Check sheets are effective at registering the occurrence of incidents, events, tasks, or problems in a systematic manner. For example, analysing treatment results or suspected process/task inefficiencies.

Check sheets can also help prevent mistakes when carrying out multi-step procedures by systematically covering the steps or tasks required, e.g. steps of assessment or workflow.

When to use a check sheet?

  • When data can be observed and collected repeatedly by the same person or at the same location
  • When collecting data on the frequency or patterns of events, tasks, problems or similar issues
  • When converting raw data into more useful information
  • When collecting data to demonstrate a process

Check list

A possible change for improvement could lead to developing another type of check sheet (a check list) designed to prevent mistakes, incomplete care or to avoid duplication and excessive waste in administration time.

Check lists consist of the following:

  • An outline of tasks to be performed and/or questions to be asked
  • Boxes or spaces in which check marks or notes are entered to indicate when the question has been asked or task completed

Some examples of other types of check lists developed to improve child and youth mental health services can be found attached. Please click to download your own copy.

References

https://asq.org/quality-resources/check-sheet

https://citoolkit.com/articles/check-sheets/

https://www.shmula.com/how-are-check-sheets-being-used-in-healthcare/24524/

https://www.health.state.mn.us/communities/practice/resources/phqitoolbox/checksheet.html

This page was last updated October 2024

Introduction

This page provides a concise overview of check sheets and check lists, detailing their purposes, applications, and examples for improving data collection and task management.

What is a check sheet?

A check sheet is a form used for quickly and easily recording data or identifying actions or requirements. Check sheets are effective at registering the occurrence of incidents, events, tasks, or problems in a systematic manner. For example, analysing treatment results or suspected process/task inefficiencies.

Check sheets can also help prevent mistakes when carrying out multi-step procedures by systematically covering the steps or tasks required, e.g. steps of assessment or workflow.

When to use a check sheet?

  • When data can be observed and collected repeatedly by the same person or at the same location
  • When collecting data on the frequency or patterns of events, tasks, problems or similar issues
  • When converting raw data into more useful information
  • When collecting data to demonstrate a process

Check list

A possible change for improvement could lead to developing another type of check sheet (a check list) designed to prevent mistakes, incomplete care or to avoid duplication and excessive waste in administration time.

Check lists consist of the following:

  • An outline of tasks to be performed and/or questions to be asked
  • Boxes or spaces in which check marks or notes are entered to indicate when the question has been asked or task completed

Some examples of other types of check lists developed to improve child and youth mental health services can be found attached. Please click to download your own copy.

References

https://asq.org/quality-resources/check-sheet

https://citoolkit.com/articles/check-sheets/

https://www.shmula.com/how-are-check-sheets-being-used-in-healthcare/24524/

https://www.health.state.mn.us/communities/practice/resources/phqitoolbox/checksheet.html

This page was last updated October 2024

Introduction

This page provides a concise overview of check sheets and check lists, detailing their purposes, applications, and examples for improving data collection and task management.

What is a check sheet?

A check sheet is a form used for quickly and easily recording data or identifying actions or requirements. Check sheets are effective at registering the occurrence of incidents, events, tasks, or problems in a systematic manner. For example, analysing treatment results or suspected process/task inefficiencies.

Check sheets can also help prevent mistakes when carrying out multi-step procedures by systematically covering the steps or tasks required, e.g. steps of assessment or workflow.

When to use a check sheet?

  • When data can be observed and collected repeatedly by the same person or at the same location
  • When collecting data on the frequency or patterns of events, tasks, problems or similar issues
  • When converting raw data into more useful information
  • When collecting data to demonstrate a process

Check list

A possible change for improvement could lead to developing another type of check sheet (a check list) designed to prevent mistakes, incomplete care or to avoid duplication and excessive waste in administration time.

Check lists consist of the following:

  • An outline of tasks to be performed and/or questions to be asked
  • Boxes or spaces in which check marks or notes are entered to indicate when the question has been asked or task completed

Some examples of other types of check lists developed to improve child and youth mental health services can be found attached. Please click to download your own copy.

References

https://asq.org/quality-resources/check-sheet

https://citoolkit.com/articles/check-sheets/

https://www.shmula.com/how-are-check-sheets-being-used-in-healthcare/24524/

https://www.health.state.mn.us/communities/practice/resources/phqitoolbox/checksheet.html

This page was last updated October 2024

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Introduction

This page provides a concise overview of check sheets and check lists, detailing their purposes, applications, and examples for improving data collection and task management.

What is a check sheet?

A check sheet is a form used for quickly and easily recording data or identifying actions or requirements. Check sheets are effective at registering the occurrence of incidents, events, tasks, or problems in a systematic manner. For example, analysing treatment results or suspected process/task inefficiencies.

Check sheets can also help prevent mistakes when carrying out multi-step procedures by systematically covering the steps or tasks required, e.g. steps of assessment or workflow.

When to use a check sheet?

  • When data can be observed and collected repeatedly by the same person or at the same location
  • When collecting data on the frequency or patterns of events, tasks, problems or similar issues
  • When converting raw data into more useful information
  • When collecting data to demonstrate a process

Check list

A possible change for improvement could lead to developing another type of check sheet (a check list) designed to prevent mistakes, incomplete care or to avoid duplication and excessive waste in administration time.

Check lists consist of the following:

  • An outline of tasks to be performed and/or questions to be asked
  • Boxes or spaces in which check marks or notes are entered to indicate when the question has been asked or task completed

Some examples of other types of check lists developed to improve child and youth mental health services can be found attached. Please click to download your own copy.

References

https://asq.org/quality-resources/check-sheet

https://citoolkit.com/articles/check-sheets/

https://www.shmula.com/how-are-check-sheets-being-used-in-healthcare/24524/

https://www.health.state.mn.us/communities/practice/resources/phqitoolbox/checksheet.html

This page was last updated October 2024

Introduction

This page provides a concise overview of check sheets and check lists, detailing their purposes, applications, and examples for improving data collection and task management.

What is a check sheet?

A check sheet is a form used for quickly and easily recording data or identifying actions or requirements. Check sheets are effective at registering the occurrence of incidents, events, tasks, or problems in a systematic manner. For example, analysing treatment results or suspected process/task inefficiencies.

Check sheets can also help prevent mistakes when carrying out multi-step procedures by systematically covering the steps or tasks required, e.g. steps of assessment or workflow.

When to use a check sheet?

  • When data can be observed and collected repeatedly by the same person or at the same location
  • When collecting data on the frequency or patterns of events, tasks, problems or similar issues
  • When converting raw data into more useful information
  • When collecting data to demonstrate a process

Check list

A possible change for improvement could lead to developing another type of check sheet (a check list) designed to prevent mistakes, incomplete care or to avoid duplication and excessive waste in administration time.

Check lists consist of the following:

  • An outline of tasks to be performed and/or questions to be asked
  • Boxes or spaces in which check marks or notes are entered to indicate when the question has been asked or task completed

Some examples of other types of check lists developed to improve child and youth mental health services can be found attached. Please click to download your own copy.

References

https://asq.org/quality-resources/check-sheet

https://citoolkit.com/articles/check-sheets/

https://www.shmula.com/how-are-check-sheets-being-used-in-healthcare/24524/

https://www.health.state.mn.us/communities/practice/resources/phqitoolbox/checksheet.html

This page was last updated October 2024

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Is there a cost to attending an event/training or to do an online course?

Whāraurau is funded by the  Government to provide training, however as we have limited funds it is important to let us know if you aren't able to attend. This also allows us to offer your place to someone else. Note: we do not cover the cost of travel or accommodation.

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